Information for Participants

Notes and Information for participants

The conference will be held as an in-person meeting starting 22 September 2025 at 8:30 AM and ending with lunch-to-go at 12 PM 26 September 2025.

Conference Location

Crowne Plaza Copenhagen Towers by IHG

Address: Copenhagen Towers, Ørestads Blvd. 114, 118, 2300 København, Denmark

Phone: +45 88 77 66 55

Accommodation

We have secured 45 rooms at the conference hotel Crowne Plaza Copenhagen with 24-hour transport links to central Copenhagen, as it is only a short walk to Ørestad train and metro station (M1-line). The hotel is located only 7 km from Copenhagen Airport and offers secure parking. You may read more about the hotel at this site. Price is DKK. 1645,- per night. Please use this link: Voorburg 2025 - Accommodation when making your booking to access the negotiated rate.

There is also a budget friendly alternative only a 12 min walk from the conference hotel - the CABINN Metro Hotel. Please see more at this site. Price is around DKK. 840,- per. night for a standard single room (may vary depending on booking site).

For other hotels in Copenhagen, please check with your favourite booking site (Booking.com/Hotels.com etc.) for best rates. If you wish to have an easy commute to the conference hotel, make sure your hotel is placed close to the M1-metro line.

Gala Dinner 24 September

We invite you to join us for a special dinner experience at restaurant Det Glade Vanvid. At the price of DKK. 545 you will – in addition to excellent company –enjoy:

• Appetizer & bubbly (non-alcoholic sparkling wine can also be offered)
• Cold-risen sourdough bread with spices & herbs served with whipped cream inspired by the season
• Three tasty servings inspired by the season & the nature around us
• Well-selected wines from the wine bar, including non-alcoholic options
• Beer, soda, ice water & sparkling juice
• A single glass of the chef's carefully selected avec.
• Coffee & tea

Breaks

Time will be allotted for a morning break and an afternoon break. Refreshments will be served during the breaks.

Lunch will be provided (included) each day of the conference.

Photos The Organizing Committee will be taking photos during the event. These are the property of the event and may be used for purposes related to the event.

Key dates

Code of conduct

Statistics Denmark is committed to providing an atmosphere in which respect for others and intellectual growth are valued and the free expression and exchange of ideas are encouraged. Consistent with this commitment, it is our policy that all participants in Voorburg Group Meeting activities enjoy an inclusive environment that is free from harassment, retaliation, and unlawful discrimination. The Voorburg Group Meeting aims to welcome and support people of all backgrounds and identities. This includes, but is not limited to, members of any race, ethnicity, culture, national origin, immigration status, social and economic class, educational level, sex, sexual orientation, gender identity and expression, age, size, family status, political belief, religion, and mental and physical ability.

All participants—including, but not limited to, attendees, Statistics Denmark employees, registered guests, staff, contractors, and exhibitors—in any session or other activity—whether official or unofficial—agree to comply with all rules and conditions of the activities. Your registration or attendance at any Voorburg Group Meeting event indicates your agreement to abide by this policy and its terms.

Expected Behavior

• Adopt, model and support the norms of professional respect necessary to promote the conditions for healthy exchange of scientific ideas.
• Speak and conduct yourself professionally; do not insult or disparage other participants.
• Be conscious of hierarchical structures in the community, specifically the existence of stark power differentials between junior and senior participants—noting that fear of retaliation from seniors can make it difficult for juniors to express discomfort, rebuff unwelcome advances, and report violations of the conduct policy.
• Be sensitive to body language and other non-verbal signals and respond respectfully.

Unacceptable Behavior

• Violent threats or language directed against another person
• Discriminatory jokes and language
• Inclusion of unnecessary sexually explicit, violent, or otherwise sensitive materials in presentations
• Posting (or threatening to post), without permission, other people's personally identifying information online, including on social networking sites
• Personal insults including, but not limited to, those using racist, sexist, homophobic, or xenophobic terms
• Unwelcome solicitation of emotional or physical intimacy such as sexual advances; propositions; sexual flirtations; sexually-related touching; and graphic gestures or comments about sex or another person's dress, body, or sexual activities
• Advocating for, encouraging, or dismissing the severity of any of the above behaviors.

If you are being harassed, if you notice that someone else is being harassed, or if you have any other concerns related to violation of the Voorburg Group Meeting Code of Conduct, please send an email to Voorburg2025@dst.dk.

If a participant engages in harassing behavior at a Meeting event, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the meeting. Participants asked to stop any harassing behavior are expected to comply immediately.

We expect participants to follow these rules at all Voorburg Group Meeting activities, including in interactions with the staff/volunteers, conference and workshop venues, and conference-related social events, so that all participants can enjoy an engaging exchange of ideas is a welcoming setting.